Google Workplace is the ultimate productivity toolkit. It combines Gmail, Google Docs, Calendar, Google Meet and more into a professional set of apps with advanced features for business and education. In this guide, I will show you how to get started with Google Workspace in just a few steps.

With Google Workspace, organisations can perform everyday business tasks such as:

  • managing files
  • sending emails
  • organising calendars
  • collaborating on documents
  • working on spreadsheets and presentations
  • setting up virtual meetings

Users don’t have to install dedicated software or worry about storage on their devices. All the tasks are executed “in the cloud” using Google’s network of datacenters.

Getting started with Google Workspace is easy

Step 1: Create your Google Workspace account

During the set-up process, you need to fill in a few details, including the name of your organisation, the number of employees, and the location where you do business. 

Every account needs an admin whose responsibility will be to manage the service. Before creating an email address with your company’s name, Google Workspace requires the contact details of the designated admin. This is just in case a problem arises and you can’t log into your Google Workspace domain.

Google Workspace Start Account

Step 2: Add and verify your domain

Managing your business email with Google Workspace requires you to own a company domain such as mybusiness.com. Don’t worry if you don’t have one! Choose a free domain from Google or purchase one during the set-up process. Google Workspace users can’t utilise the generic @gmail.com extension for their email addresses, so this is an essential step when you’re getting started with Google Workspace.

You will also need to verify the domain to ensure your email service is working. You can do it right away or finish the process later; Google provides step by step instructions but if it happens to get stuck, just reach out to the support team. 

For large organisations or those already using other services like Microsoft 365, this process is a little more involved. We recommend you consult with a Google partner before switching to Google Workspace as they can provide all the support you need.

 

Step 3: Add people to your Google Workspace account

The next step is to invite your team to Google Workspace. Depending on your Google Workspace business edition, you can add up to 300 users. Enterprise plans don’t have a maximum limit.

It’s not necessary to add everyone during the set-up process, but you should invite at least a few of your colleagues just to get things started. If you’re part of a large organisation, add everyone at a later time using the Admin Console.

 

Step 4: Take a tour of the Admin Panel

Once you’ve added a few people to your organisation, log in to the Google Workspace Admin Panel; this is the place where you will manage users, services, and other settings.

Google Admin console homepage

The most important Admin Panel sections to keep an eye on are:

  • Users – add or remove users, manage their permissions and more.
  • Apps – toggle access to Google Workspace apps and services.
  • Devices – manage your organisation’s devices including mobile and Google Meet hardware.
  • Reports – generate reports and monitor user behaviour across your company

 

Step 5: Enable 2-Step Verification

Although Google Workspace is a secure platform, admins have the responsibility to protect their environment. Apart from enabling apps, adding or removing users, and managing devices, you should also take steps to keep operations secure. 

If you’re just getting started with Google Workspace, make sure your domain is secured from the get-go. Enable 2-Step Verification to require users to log in using Google Prompt or the Google Authenticator app. 2-Step Verification adds an additional layer of security for the accounts within your domain. You can find the settings in the Security section of the Admin console.

These are the first 5 steps admins should follow when getting started with Google Workspace. The process shouldn’t take long for a small organisation, but if you manage a large number of users and you’re considering going Google, get in touch with a Google Workspace partner who can help you deploy the service.

For advanced users, Google also offers a Google Workspace deployment course free for all Admins.